Privacy Policy

This Privacy Policy explains how we collect, use, and protect your personal data when you interact with us. We are committed to processing your personal data in a lawful, fair, and transparent manner, in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

This Policy applies to the following categories of individuals:

‍Job Applicants – This section explains how we process the personal data of individuals applying for job opportunities with us, whether through our website, job boards and other recruitment portals, or direct communication.

‍Website Visitors and Individuals Contacting Us – This section describes the types of personal data we collect when you browse our Website or contact us directly, and how we use that data.

Each section provides detailed information about the purposes of processing, legal bases, data retention periods, and your rights as a data subject.

‍Please read the relevant parts of this Privacy Policy carefully to understand how your data is processed in each context.

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Job Applicants

This privacy notice describes how we process the personal data of individuals applying for job opportunities with us, whether through our website, job boards and other recruitment portals, or direct communication.

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Who is the controller of your personal data?

The controller, i.e. the entity that decides on the purposes and means of processing of your personal data, is Semantive Cloud Spółka z ograniczoną odpowiedzialnością with its registered office in Warsaw (00-861) at Twarda 18, 00-105 Warsaw, registered in the Register of Entrepreneurs of the National Court Register under KRS number: 0000904603 (hereinafter: “we” or “Semantive”).

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What categories of your personal data are we processing in connection with the recruitment process?

In connection with the recruitment process, we may process the following categories of your personal data:

Identification and contact details: such as your name and surname, contact details provided by you (e.g. phone number, email address, correspondence address), and date of birth;
Employment-related information: including your work history, qualifications, professional memberships, education, and experience;
Recruitment-specific information: such as your availability to start work and expected salary;
Assessment results: including the outcomes of any interviews and technical tests conducted as part of the recruitment process;
Any other personal data that may be required under applicable law;
Other personal data: including special categories of personal data (e.g., information about whether you have a disability that requires reasonable adjustments during the recruitment process), if such data is included in your CV or otherwise voluntarily provided by you.
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What are the sources of your personal data?

We may collect your personal data either:

directly from you, for example through application forms, your CV, correspondence, or during interviews, meetings and tests held as part of the recruitment process; or
from third parties, such as recruitment agencies, job boards, a referring person as part of an employee referral program.

Do I have to provide my personal data?

It is obligatory for you to provide us with your personal data (first and last name, date of birth, contact details, education, professional qualifications and history of previous employment) if you wish to participate in the recruitment process conducted by us. If you do not provide us with your data, you will not be able to participate in the recruitment process conducted by us. Provision of other data is entirely voluntary.
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What is the purpose and legal basis for processing your personal data?

We process your personal data (as listed in Article 22¹ § 1 of the Labor Code) to assess your qualifications for a specific role, make decisions regarding your job application, and determine potential employment. The legal basis for this processing is Article 6(1)(c) of the GDPR, insofar as Article 22¹ § 1 of the Labor Code imposes a legal obligation on us. If the employment is to be based on a civil law contract (i.e., a contract other than an employment contract), the legal basis for processing is the necessity of processing for the conclusion of the contract, pursuant to Article 6(1)(b) of the GDPR.

We process your personal data, which you are not required to provide, to assess your qualifications for a specific role, make decisions regarding your job application, and determine potential employment. The legal basis for this processing is your voluntarily given consent (Article 6(1)(a) and Article 9(2)(a) of the GDPR), which is deemed granted when you provide us with such personal data. You have the right to withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out based on consent before its withdrawal.

We may also process your personal data in order to assess your qualifications for a specific job position in the future (e.g., future recruitment processes or when no job offer was published but you submitted your CV voluntarily). The legal basis for such processing is your voluntarily given consent (Article 6(1)(a) of the GDPR and, where applicable, Article 9(2)(a) of the GDPR). Such consent may be expressed by selecting the appropriate checkbox in our recruitment system, by including a consent clause in the content of your CV, or by providing it separately in another form. You have the right to withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out based on consent before its withdrawal.

We may also process your personal data for the purpose of establishing, exercising, or defending against claims related to the recruitment process. The legal basis for such processing is our legitimate interest (Article 6(1)(f) of the GDPR) in pursuing or defending legal claims.
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What rights do you have regarding your personal data?

You have certain rights regarding your personal data - in the cases and to the extent detailed in the provisions of the GDPR. These include the right to:

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request access to your personal data	At any time you can find out what data we process and receive a copy of such data. In the event of subsequent requests to obtain a copy of your data, we may charge you a fee based on the administrative costs of fulfilling such a subsequent request.
request rectification of your personal data	You have the right to request your personal data are corrected if they are inaccurate or completed if they are incomplete.
request erasure of your personal data	You have the right to request that your personal data are deleted or removed if: - they are no longer necessary in relation to the purposes for which they were collected or otherwise processed; - consent on which processing is based has been withdrawn and there is no other legal basis for processing; - they have been unlawfully processed; - the erasure of your personal data is necessary for compliance with a legal obligation.
request the restriction of the processing of your data	You have the right to restrict the processing of your personal data if: - you contest the accuracy of your personal data, for a period enabling us to verify their accuracy; - the processing is unlawful and you oppose the erasure of your personal data and request the restriction of their use instead; - we no longer need your personal data for the purposes of the processing, but you require them to establish, exercise or defend against legal claims; - you have objected to processing of your personal data pending the verification whether our legitimate grounds override yours.
data portability (if the basis of data processing is your consent)	You have the right to receive your personal data, which you have provided to us, in a structured, commonly used, electronic format where the processing is based on consent or on a contract and carried out by automated means. Moreover, you have the right to transmit those data to another controller or request to have the personal data transmitted directly from us to another controller, where technically feasible.
object to the processing of your personal data (if the basis of data processing is our legitimate interests)	You have the right to object to the processing of your personal data based on our legitimate interests. We will no longer process your personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or we process your personal data for the establishment, exercise or defense of legal claims. Where your personal data are processed for direct marketing purposes, i.e., to provide you with marketing communication from us, you have the right to object at any time to processing of your personal data for such purpose. In such case we will no longer process your personal data for such purpose.
withdraw your consent (if the basis of data processing is your consent)	You have the right to withdraw your consent for the data processing at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

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We will contact you if any additional information from you will be needed to honor your requests.

If you believe that your personal data is being processed unlawfully you can lodge a complaint with a supervisory authority – in Poland: Prezes Urzędu Ochrony Danych Osobowych (PUODO; https://uodo.gov.pl/).

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Who do we share your personal data with?

Your personal data may be shared with entities cooperating with us in the recruitment process, including recruitment service providers, such as recruitment agencies and job boards. We may also share your data with providers of IT services, systems and infrastructure (including hardware and software providers), technical service providers (e.g., email and hosting services), as well as legal, tax and accounting service providers.
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Do we transfer your personal data to third countries?

Some of our service providers—particularly those providing specific IT systems—may be located outside the European Economic Area (EEA). In such cases, we ensure that any transfer of personal data is conducted in compliance with applicable data protection laws.

Your personal data may be transferred to a third country (not a member of the EEA) only if the conditions laid down in the provisions of the law are complied with, including:

the country that we transfer the personal data to is approved by the European Commission as providing an adequate level of protection for personal data;
the transfer is to a recipient in the United States of America who has registered under the Data Privacy Framework;
the recipient has entered into European Commission standard contractual clauses with us;
the transfer is necessary for the performance of a contract between us and you or to implement pre-contractual measures taken at your request;
the transfer is necessary for the establishment, exercise or defence of legal claims;
you have explicitly consented to the same.
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How long do we retain your personal data?

Personal data of job candidates will be retained from the moment it is collected for the duration of the recruitment process. Data of candidates who are not selected will generally be deleted without undue delay after the recruitment process ends, unless we have a legitimate interest in retaining the data for the purpose of establishing or defending against possible claims. In such cases, the data may be retained no longer than until the expiration of the statute of limitations for such claims, in accordance with applicable law.

If you have given us your consent to participate in future recruitment processes, we will retain your data until you withdraw your consent, but no longer than 12 months.

In any case, personal data processed on the basis of your consent will be retained until the consent is withdrawn.
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Do we process your personal data automatically (including through profiling) in a way that affects your rights?

During the recruitment process, your personal data may be processed by automated means. We reserve the right to use AI-based tools to support recruitment activities. However, no automated decision-making will take place as a result of such processing.
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How do you get in touch with us?

All inquiries and requests within the scope described above can be submitted to us:

electronically to the e-mail address: gdpr@semantive.com;
in writing to our registered address: ul. Twarda 18, 00-105 Warsaw, Poland.

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Website Visitors and Individuals Contacting Us

This privacy notice describes how we process personal data, collected in connection with the use of our website available under the address: https://www.semantive.com/, including any landing pages using the same domain (“Website”) as well as how we process personal data when you contact us directly by general e-mail, in particular in connection with the services provided by us.
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Who is the controller of your personal data?

What is the purpose and legal basis for processing your personal data? Do I have to provide my personal data?

When using the Website, you may be asked to provide some of your personal data, particularly by filling out a contact form. The personal data collected through the contact form includes your first name, last name, and email address. Providing this data is voluntary but necessary for us to respond to your inquiry. You may also choose to include other personal data in the content of your message. Providing such additional data is also voluntary.

We may also collect your personal data when you contact us directly, for example by e-mail, particularly in connection with the services we provide. The data collected may include your name, surname, e-mail address, and any other personal data you choose to provide. Providing this data is voluntary; however, basic contact information is necessary for us to respond to your inquiry.

We process your personal data provided through the contact form or when you contact us directly, for example by e-mail, in order to handle your inquiry and communicate with you in this regard, including presenting you with an offer of our services. The legal basis for such processing is our legitimate interest (Article 6(1)(f) of the GDPR), which consists in ensuring effective communication with individuals interested in our services and responding to their requests.

In any case, remember to limit the personal data provided to a minimum. We reserve the right to delete personal data other than necessary to achieve the purpose of data processing.

We may also process your personal data for the purpose of establishing, exercising, or defending against claims related to your inquiry. The legal basis for such processing is our legitimate interest (Article 6(1)(f) of the GDPR) in pursuing or defending legal claims.

We use cookies or similar technologies to collect certain information about how you access, view, and use the Website. For more details, please carefully read the section on Cookies.
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From what sources do we collect your personal data?

We collect personal data directly from you.

What rights do you have regarding your personal data?

You have certain rights regarding your personal data - in the cases and to the extent detailed in the provisions of the GDPR. These include the right to:

request access to your personal data	At any time you can find out what data we process and receive a copy of such data. In the event of subsequent requests to obtain a copy of your data, we may charge you a fee based on the administrative costs of fulfilling such a subsequent request.
request rectification of your personal data	You have the right to request your personal data are corrected if they are inaccurate or completed if they are incomplete.
request erasure of your personal data	You have the right to request that your personal data are deleted or removed if: - they are no longer necessary in relation to the purposes for which they were collected or otherwise processed; - consent on which processing is based has been withdrawn and there is no other legal basis for processing; - they have been unlawfully processed; - the erasure of your personal data is necessary for compliance with a legal obligation.
request the restriction of the processing of your data	You have the right to restrict the processing of your personal data if: - you contest the accuracy of your personal data, for a period enabling us to verify their accuracy; - the processing is unlawful and you oppose the erasure of your personal data and request the restriction of their use instead; - we no longer need your personal data for the purposes of the processing, but you require them to establish, exercise or defend against legal claims; - you have objected to processing of your personal data pending the verification whether our legitimate grounds override yours.
object to the processing of your personal data	You have the right to object to the processing of your personal data based on our legitimate interests. We will no longer process your personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or we process your personal data for the establishment, exercise or defense of legal claims. Where your personal data are processed for direct marketing purposes, i.e., to provide you with marketing communication from us, you have the right to object at any time to processing of your personal data for such purpose. In such case we will no longer process your personal data for such purpose.

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We will contact you if any additional information from you will be needed to honor your requests.

Who do we share your personal data with?

Your personal data may be shared with providers of IT services, systems and infrastructure (including hardware and software providers), technical service providers (e.g., email and hosting services), as well as legal, tax and accounting service providers.

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Do we transfer your personal data to third countries?

Your personal data may be transferred to a third country (not a member of the EEA) only if the conditions laid down in the provisions of the law are complied with, including:

the country that we transfer the personal data to is approved by the European Commission as providing an adequate level of protection for personal data;
the transfer is to a recipient in the United States of America who has registered under the Data Privacy Framework;
the recipient has entered into European Commission standard contractual clauses with us;
the transfer is necessary for the performance of a contract between us and you or to implement pre-contractual measures taken at your request;
the transfer is necessary for the establishment, exercise or defence of legal claims;
you have explicitly consented to the same.
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How long do we retain your personal data?

Your personal data provided in the contact form will be retained for the period necessary to handle your inquiry and maintain communication with you in this regard. This retention period may be extended by the applicable statute of limitations if the processing of your personal data is necessary for the establishment, exercise, or defense of potential legal claims.
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Do we process your personal data automatically (including through profiling) in a way that affects your rights?

Your personal data may be processed by automated means. However, no automated decision-making will take place as a result of such processing.
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Cookies

We use cookies to help you navigate the Website efficiently and to enable certain functions. The types of cookies we use include:

First-party cookies – used to identify the user and record cookie consent preferences;
Third-party cookies (OneSignal, USA) – used to identify users who wish to receive notifications;
Third-party marketing cookies (Google Inc., USA) – used to collect data for displaying Google Ads via Google AdWords.

In the case of third-party cookies, your data may be transferred outside the European Economic Area (EEA), specifically to the United States. You can manage or change your cookie consent preferences at any time through your web browser’s privacy settings.
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Links

The Website may contain links to third-party websites or resources. These links are provided solely for your convenience. If you click on a third-party link, you will be redirected to that third party’s website. We strongly recommend that you review the privacy policy of every website you visit.

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How do you get in touch with us?

All inquiries and requests within the scope described above can be submitted to us:

electronically to the e-mail address: gdpr@semantive.com;
in writing to our registered address: ul. Twarda 18, 00-105 Warsaw, Poland.